Jump to: Requirements and Process | Booking Space at Other Hotels | Rental Fees | Submitting Your Request

Requirements and Process

• Event space is provided based on availability in our contracted venues: George R. Brown Convention Center (1001 Avenida De Las Americas), Hilton Americas-Houston (1600 Lamar St.) and Marriott Marquis Houston (1777 Walker St.).
• Space requested at the convention center or the two HQ hotels (Hilton and Marriott) will require coordination between APTA and the venues and will incur a higher cost. These fees are in addition to any fees charged by the venue. See Rental Fees below.
• Space assignments in the convention center and HQ hotels will be confirmed no later than Friday, Nov. 15. APTA's Member Events team will contact those with confirmed space and provide a quote for the rental costs and instructions for working directly with the host venue.
• Events may not include physical therapy-related educational or professional development content.
• Events taking place at the convention center or HQ hotels on Thursday or Friday evening may require a start time of 6:30 p.m. or later and/or may require an additional room turn fee due to room turns after educational sessions and for accommodating your requested room set.
• Your transaction fee will be due upon submission of your request. If you submit payment and we are unable to place your event in the convention center or the two HQ hotels, you will either receive a full refund or the difference of the fee to locate and book space on your own.

Booking Space at Other Hotels

• You have the option of locating and booking space on your own for a fee of $125. It does not include the convention center, Hilton Americas-Houston, or Marriott Marquis Houston. A listing of affiliated nearby hotels will be provided once payment has been submitted. Affiliated hotels are instructed to contact APTA for approval to place events.
• If you book your event on your own, send the below specs to Christine Simpson and the event will be published on APTA's website.
  • Name of organization.
  • Event title.
  • Date and time.
  • Location name and address.

Rental Fees

Other Costs: Audio visual, entertainment, and food and beverage costs at the venue are the responsibility of the organization hosting the event. Venues do not allow outside food and beverage. Information and instructions on how to coordinate these details with the venue will be provided once the rental cost payment is received and space has been confirmed.

Submitting Your Request

1. Log In with your APTA ID and password.
2. Once logged in, access the event submission portal to initiate your request.

• Session Title: Enter the name of your event, along with comments, if necessary.
  • Give a Description of your event for attendees viewing the online program or meeting app.
  • If you do not want your event listed, select "Do Not post this event to the online program/meet app."
  • Indicate your estimated attendance.
  • View rental costs for your event under Logistical Information.
  • Select Proposed Date, Proposed Start Time, and Proposed End Time.
  • Select your preferred venue. Note that this is a wish list, and although APTA cannot guarantee your venue selection, we will make every effort to do so.
  • Select your Estimated Seating Requirements and Meeting Room Setup.
  • Select if your event will need A/V and/or food and beverage.
  • Select your estimated A/V and/or food and beverage budget.
  • Click Save.
• Search For a Person: Enter your email address or first and last name.
  • Click Search.
• Search Results: Select yourself as the submitter name and click Select.
  • Note: If you do not see the submitter name you are looking for, go back to the previous page and confirm that the information entered is correct. If the entered information is correct, click Not Found, click Select on the Search Results page, and follow the instructions.
  • Add or Edit People: You should now see the submitter's name listed. Click Proof and Submit. You can also add other names to this submission by selecting Add New Person.
  • Review and Submit: Please follow the instructions at the top of the page to complete the proofreading process and make edits, if necessary. Be sure to print a copy of your events for your records using the printer icon on the page.
  • Submit Payment. Payment must be made before your entry can be submitted.
  • Click Submit.

Questions? Contact Us

Contact APTA's Member Events team.

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